{"id":830,"date":"2023-10-18T07:31:13","date_gmt":"2023-10-18T07:31:13","guid":{"rendered":"https:\/\/support.alfaview.com\/?page_id=830"},"modified":"2026-09-09T08:53:16","modified_gmt":"2026-09-09T08:53:16","slug":"create-meeting","status":"publish","type":"page","link":"https:\/\/support.alfaview.com\/en\/administration\/meetings\/create-meeting\/","title":{"rendered":"Create meeting"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Meetings are personal and time-limited rooms that all registered users can use to start a personal video conference. No special permissions are required to create a meeting. Each temporary meeting has its own title and agenda. Meetings are automatically deleted after they have been held and are no longer accessible.<\/p>\n\n\n\n<div class=\"wp-block-alfaview-callout\">\n<p class=\"wp-block-paragraph\">When you create a new meeting, the role of the moderator will automatically be assigned to you.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"creating-a-meeting\">Creating a meeting<a href=\"#creating-a-meeting\" class=\"av-heading-anchor\"><i class=\"bi bi-link\"><\/i><\/a><\/h2>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<ul class=\"wp-block-list\">\n<li>Log in to&nbsp;<a href=\"https:\/\/app.alfaview.com\/\">the administration interface<\/a>.<\/li>\n\n\n\n<li>Click on&nbsp;<strong>Meetings<\/strong>&nbsp;in the menu on the left of the administration management interface.<\/li>\n\n\n\n<li>You can see meetings that have already been created in the calendar and in the list below.<\/li>\n\n\n\n<li>Click on the <button class=\"av-button av-button--primary\">New meeting<\/button>&nbsp;button above the calendar to create a new meeting.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><div class=\"wp-block-image\">\n<figure class=\"alignright size-full\"><a href=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meetings_en.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"538\" src=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meetings_en.png\" alt=\"Calendar and meeting list within the administration page of alfaview. Here you can create and edit meetings.\" class=\"wp-image-12390\" srcset=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meetings_en.png 1000w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meetings_en-300x161.png 300w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meetings_en-768x413.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><figcaption class=\"wp-element-caption\">Calendar and list of all meetings<\/figcaption><\/figure>\n<\/div><\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"specify-your-meeting\">Specify your meeting<a href=\"#specify-your-meeting\" class=\"av-heading-anchor\"><i class=\"bi bi-link\"><\/i><\/a><\/h3>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<ul class=\"wp-block-list\">\n<li>Enter the title and agenda of your meeting in the input fields.<\/li>\n\n\n\n<li>You can adjust the following settings in the&nbsp;<strong>General<\/strong>&nbsp;tab:\n<ul class=\"wp-block-list\">\n<li><strong>Starts:&nbsp;<\/strong>Click on the <button class=\"av-button av-button--default\">Set date<\/button>&nbsp;button to set the date and time of the meeting. If you do not change the default settings, the meeting will start immediately after being created.<\/li>\n\n\n\n<li><strong>Time zone:&nbsp;<\/strong>Select the time zone in which the meeting will take place.<\/li>\n\n\n\n<li><strong>Duration:&nbsp;<\/strong>Determine how long the meeting will last.<\/li>\n\n\n\n<li><strong>Groups:&nbsp;<\/strong>The number of the groups indicates how many subgroups are within your meeting. Click on the drop-down menu to select one or more subgroups.<\/li>\n\n\n\n<li><strong>Early access:<\/strong>&nbsp;You can allow participants to enter your room before the meeting starts.<\/li>\n\n\n\n<li><strong>Waiting room:&nbsp;<\/strong>You can activate or deactivate the meeting\u2019s waiting room. If you activate the waiting room, participants won\u2019t be able to enter your meeting until you or other the moderators give them permission.<\/li>\n\n\n\n<li><strong>Passcode protection: <\/strong>You can enable or disable passcode protection for your meeting. If passcode protection is enabled, a passcode will be automatically generated and must be entered before joining the meeting.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><div class=\"wp-block-image\">\n<figure class=\"alignright size-full\"><a href=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_new-meeting_en.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"538\" src=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_new-meeting_en.png\" alt=\"Create a meeting. You can set various specifications here.\" class=\"wp-image-12393\" srcset=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_new-meeting_en.png 1000w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_new-meeting_en-300x161.png 300w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_new-meeting_en-768x413.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><figcaption class=\"wp-element-caption\">General settings of the meeting<\/figcaption><\/figure>\n<\/div><\/div>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">In the <strong>General<\/strong> tab, you&#8217;ll also find useful information such as the maximum number of participants and viewers, as well as information on automatically generating group links that you can share with your participants via other communication channels.<\/p>\n\n\n\n<div class=\"wp-block-alfaview-callout\">\n<p class=\"wp-block-paragraph\">If you do not change the starting time and date, the meeting will start immediately after being created. This also means that you won\u2019t be able to make any changes after creating the meeting.<\/p>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"invite-people-to-your-meeting\">Invite people to your meeting<a href=\"#invite-people-to-your-meeting\" class=\"av-heading-anchor\"><i class=\"bi bi-link\"><\/i><\/a><\/h3>\n\n\n\n<h4 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"external-invitees-guest-links\">External Invitees \u2013 Guest links<a href=\"#external-invitees-guest-links\" class=\"av-heading-anchor\"><i class=\"bi bi-link\"><\/i><\/a><\/h4>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"wp-block-paragraph\">You can invite people to your meeting from the <strong>External Invitees <\/strong>tab. These people will receive a personalized invitation email.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can either invite them manually by entering the email address, name and role or you upload a CSV file. A CSV file is more convenient if you invite a lot of participants.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><div class=\"wp-block-image\">\n<figure class=\"alignright size-full\"><a href=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-external-invitees_en.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"538\" src=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-external-invitees_en.png\" alt=\"In the \u201cExternal Invitees\u201d tab, you can invite people to the meeting. You can either invite them by entering their details manually or by using a CSV file.\" class=\"wp-image-12411\" srcset=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-external-invitees_en.png 1000w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-external-invitees_en-300x161.png 300w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-external-invitees_en-768x413.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><figcaption class=\"wp-element-caption\">External Invitees<\/figcaption><\/figure>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-alfaview-callout\">\n<p class=\"wp-block-paragraph\">The CSV file should be in UTF-8 format. Separate the email address, the name and the role (not mandatory) using a comma or semicolon. In each line, there should only be the information of one participant. This will help transfer the information correctly into the invitation mask.<\/p>\n<\/div>\n\n\n\n<h4 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"internal-invitees\">Internal Invitees<a href=\"#internal-invitees\" class=\"av-heading-anchor\"><i class=\"bi bi-link\"><\/i><\/a><\/h4>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"wp-block-paragraph\">In the <strong>Internal invitees<\/strong> tab, you can invite people to your meeting who are already users in your company. These people will receive a personalized invitation email. The meeting will also appear in their meeting calendar and in the meeting and room lists within the app.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can also specify the role in which these users will participate and the permissions they will have in the meeting as a result.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><div class=\"wp-block-image\">\n<figure class=\"alignright size-full is-resized\"><a href=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-internal-invitees_en.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"538\" src=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-internal-invitees_en.png\" alt=\"In the \u201cInternal Invitees\u201d tab, you can invite users of your company to the meeting. \" class=\"wp-image-12409\" style=\"aspect-ratio:1.8588626461820683;width:253px;height:auto\" srcset=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-internal-invitees_en.png 1000w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-internal-invitees_en-300x161.png 300w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-internal-invitees_en-768x413.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><figcaption class=\"wp-element-caption\">Internal Invitees<\/figcaption><\/figure>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-alfaview-callout\">\n<p class=\"wp-block-paragraph\">In order to invite users you need the <a href=\"https:\/\/support.alfaview.com\/en\/administration\/general\/user-permissions\/\" data-type=\"link\" data-id=\"https:\/\/support.alfaview.com\/en\/administration\/general\/user-permissions\/\">user permission<\/a> &#8220;List all users&#8221;.<\/p>\n<\/div>\n\n\n\n<h4 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"group-links\">Group links<a href=\"#group-links\" class=\"av-heading-anchor\"><i class=\"bi bi-link\"><\/i><\/a><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Group links are generated after you create the meeting. These links allow you to invite multiple people with the same role at the same time.<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<ul class=\"wp-block-list\">\n<li>Click on the <button class=\"av-button av-button--primary\">Create meeting<\/button>&nbsp;button.<\/li>\n\n\n\n<li>After creating the meeting, you can copy group links with the different roles as well as the passcode and send them to the participants via your preferred communication medium.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">You can also access the group links at a later point of time by using the <a href=\"\/en\/administration\/meetings\/edit-meeting\/\">Edit meeting<\/a> feature.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><div class=\"wp-block-image\">\n<figure class=\"alignright size-full\"><a href=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/03\/alfaview_administration_meeting-created_en.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"538\" src=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/03\/alfaview_administration_meeting-created_en.png\" alt=\"Once the meeting has been created, you will receive a group link to the meeting. You can send this link to several people with the same role.\" class=\"wp-image-10760\" srcset=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/03\/alfaview_administration_meeting-created_en.png 1000w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/03\/alfaview_administration_meeting-created_en-300x161.png 300w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/03\/alfaview_administration_meeting-created_en-768x413.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><figcaption class=\"wp-element-caption\">Group links for the meeting after the creation<\/figcaption><\/figure>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-alfaview-callout\">\n<p class=\"wp-block-paragraph\">The participants aren\u2019t visible to other registered users and also can\u2019t be found using the&nbsp;<a href=\"\/en\/alfaview-app\/home-screen\/search-for-rooms-and-users\/\">search option<\/a>.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"reuse-meeting-configurations\">Reuse Meeting Configurations<a href=\"#reuse-meeting-configurations\" class=\"av-heading-anchor\"><i class=\"bi bi-link\"><\/i><\/a><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Existing meeting configurations can be reused to create new meetings. This means the participant list, date, time, and welcome message will be carried over to the new meeting. <\/p>\n\n\n\n<div class=\"wp-block-alfaview-callout\">\n<p class=\"wp-block-paragraph\">Please note that the meeting features are not copied and therefore need to be reactivated.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"wp-block-paragraph\">To reuse the meeting configuration, click the three-dot menu next to the meeting you want to copy in the \u201cFilter Meetings\u201d section below the calendar. A dialog box will open. Click <button class=\"av-button--primary av-button\">Reuse for New Meeting<\/button>. This will take you to the settings for the copied meeting.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><div class=\"wp-block-image\">\n<figure class=\"alignright size-full\"><a href=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-reuse-for-new-meeting_en.png\"><img loading=\"lazy\" decoding=\"async\" width=\"780\" height=\"339\" src=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-reuse-for-new-meeting_en.png\" alt=\"In the \u201cFilter Meetings\u201d section, you can copy an existing meeting.\" class=\"wp-image-12434\" srcset=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-reuse-for-new-meeting_en.png 780w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-reuse-for-new-meeting_en-300x130.png 300w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-reuse-for-new-meeting_en-768x334.png 768w\" sizes=\"auto, (max-width: 780px) 100vw, 780px\" \/><\/a><figcaption class=\"wp-element-caption\">Reuse meeting configurations via \u201cFilter Meetings\u201d<\/figcaption><\/figure>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-8f761849 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p class=\"wp-block-paragraph\">Alternatively, you can click on the meeting directly in the calendar. A dialog box will open; please click the copy icon here. This will take you to the settings for the copied meeting.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\"><div class=\"wp-block-image\">\n<figure class=\"alignright size-full\"><a href=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-reuse_en.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"538\" src=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-reuse_en.png\" alt=\"Meetings can be copied from the meeting calendar.\" class=\"wp-image-12437\" srcset=\"https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-reuse_en.png 1000w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-reuse_en-300x161.png 300w, https:\/\/support.alfaview.com\/wp-content\/uploads\/2026\/08\/alfaview_administration_meeting-reuse_en-768x413.png 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><figcaption class=\"wp-element-caption\">Copy meeting configurations via the calendar<\/figcaption><\/figure>\n<\/div><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Create a personal and time-limited meeting with an agenda and an individual duration period.<br \/>\nYou can invite people through guest and group links.<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":826,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-830","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/support.alfaview.com\/en\/wp-json\/wp\/v2\/pages\/830","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/support.alfaview.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/support.alfaview.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/support.alfaview.com\/en\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/support.alfaview.com\/en\/wp-json\/wp\/v2\/comments?post=830"}],"version-history":[{"count":5,"href":"https:\/\/support.alfaview.com\/en\/wp-json\/wp\/v2\/pages\/830\/revisions"}],"predecessor-version":[{"id":12787,"href":"https:\/\/support.alfaview.com\/en\/wp-json\/wp\/v2\/pages\/830\/revisions\/12787"}],"up":[{"embeddable":true,"href":"https:\/\/support.alfaview.com\/en\/wp-json\/wp\/v2\/pages\/826"}],"wp:attachment":[{"href":"https:\/\/support.alfaview.com\/en\/wp-json\/wp\/v2\/media?parent=830"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}