Toolbox

External tool

As administrator or moderator, you can link external websites or apps from third-party providers as External tools in your Toolbox. Everyone in your alfaview room can access these links.

Create an External tool

Update an External tool

Delete an External tool

In the alfaview app:

• Open the Toolbox in the alfaview app.
• Click on the context menu next to the link you want to delete.
• Click on Delete. The external tool will be deleted immediately.

In the Tool manager:

• Open the External link’s Tool manager in the Toolbox.
• Select the link you want to delete from the list of all links.
• Click on the Delete icon.
• Confirm the deletion by clicking on Yes button.

Whiteboard

The whiteboard is available in the alfaview toolbox. All participants in an alfaview room can work on it together and download the results. The whiteboard is automatically deleted after a week.

Create the whiteboard

• Open the Toolbox in the main menu.
• Click on the Tool-Manager button.
• Then, click on the Whiteboard button.
• The whiteboard link now appears in the toolbox list.

Open the whiteboard

• Open the Toolbox in the main menu.
• Select the whiteboard from the links list. Click on the Open button to go to the whiteboard.

Delete the whiteboard

• Open the Toolbox in the main menu.
• Click on the context menu of the whiteboard.
• Then click on Delete.

Poll / Quick vote / Star rating

As moderator or administrator, you can create three different queries via the Toolbox:

• Poll
  A poll contains a question with up to ten answer options defined by you during creation. You can decide whether the participants in your alfaview room can vote for one or multiple answers.
• Quick vote
  If you want to get a quick insight into what the participants in your alfaview room think, the quick vote is most suitable. The answers Yes, No and Abstain are already set. You can add further answer options.
• Star rating
  The star rating allows participants to rate a question, item or suggestion by awarding between one and five stars. The result shows the average of the stars given.

• Create a Poll
• Create a Quick vote
• Create a Star rating
• Status and actions
• Functions in the context menu

Create a Poll

• Click the Create button at the top right corner of the Tool manager website.
• Select the Poll template from the drop-down menu.
• Fill in the following fields:
  • Title: Enter a title or a description to be voted on.
  • Options: You can add up to ten answer options. To do this, enter an option and confirm by either clicking on the plus icon or by pressing the Enter key.
    You can change the order of the answer options by clicking on the arrow icons.
    Delete an answer you have entered by clicking on the Delete icon.
  • Click the drop-down menu under Number of selectable options. Now, select whether the participants in your alfaview room can vote for one or more answers.
• Then click on the Create poll button. You will now return to the list of all polls and your poll will have the status Draft.

You can find a detailed explanation on each status and the corresponding action in the section Status and actions.

Create a Quick vote

• Click the Create button at the top right corner of the Tool manager website.
• Select the Quick vote template from the drop-down menu.
• Fill in the following fields:
  • Title: Enter a title or a description to be voted on.
  • Options: The options Yes, No, and Abstain are already set. You can add up to seven more answer options. To do this, enter an option and confirm by either clicking on the plus icon or by pressing the Enter key.
    You can change the order of the answer options by clicking on the arrow icons.
    Delete an answer by clicking on the Delete icon.
  • Click the drop-down menu under Number of selectable options. Now, select whether the participants in your alfaview room can vote for one or more answers.
• Click the Create vote button. This will create the poll and take you back to the list with all queries. Your quick vote will have the status Draft.

You can find a detailed explanation on each status and the corresponding action in the section Status and actions.

Create a Star rating

• Click the Create button at the top right corner of the Tool manager website.
• Select the Star rating template from the drop-down menu.
• Title: Enter a question, statement or description that the participants should evaluate.
• Click the Create star rating button. This will create the star rating and take you back to the list with all queries. Your star rating will have the status Draft.

You can find a detailed explanation on each status and the corresponding action in the section Status and actions.

Status and actions

Polls, quick votings and star ratings always have a status after they have been created. You can use actions to switch from one status to another. In every status, different functions are available in the context menu.

Status	Action
Draft	You can edit polls, quick votes and star ratings via the context menu while they have the Draft status. You can also preview each query. Click the Publish button to display the query in the alfaview room. Confirm the publication in the new window by clicking the Yes button.
Published	The poll, quick vote or star rating is now visible in the alfaview room’s Toolbox. Participants can view the query, but cannot vote yet. Click the Start button to enable voting.
Voting started	Participants can now take part in the poll, quick vote or star rating and cast their vote. Click the End button to close the query.
Voting ended	The poll, quick vote or star rating will no longer appear in the Toolbox. As an administrator or moderator, you can view the results in the Toolbox. Click on the desired query in the list or on the small arrow to the left of the query’s title. Click the Publish results button to make the result available in the alfaview room.
Results visible	Participants in the alfaview room can view the result via the Toolbox. Click on the Hide results button so that the result is no longer accessible in the alfaview room.

Functions in the context menu

In addition to changing the status via the Actions button, you can also access various functions via the context menu . These are used to manage polls, quick votes and star ratings.