Attendance list and attendance report (Meetings)

You can keep track of who is attending or has attended your meeting. As the meeting creator, you can create an attendance report if you want information about past meetings. This report lists everyone who has attended the meeting. If you are the meeting moderator, you can create an attendance list as a snapshot of the current meeting room.

Attendance list

As the meeting moderator, you can create a snapshot of the current participants by generating an attendance list in your meeting room. It lists all participants who are currently in the main room or in the subgroups. The participants are listed with their names and roles.

Create an attendance list

• Join the meeting room from which you want to create an attendance list via the App or Web Client.
• Click on the Participant list  icon in the secondary menu in the top right corner.
• Click on the context menu which appears when you hover over the room’s name.
• Click on Copy attendance report to save the list of participants to the clipboard.
• Paste the list in your preferred text or data program.

Attendance report

You can create an attendance report for each meeting you have created. This report analyzes your participants’ meeting access information. You can generate a report up to 40 days in the past to analyze past meetings as well.

Create an attendance report

• Log in to your alfaview account on the administration page.
• Click on Meetings in the menu bar on the left.
• Filter the meeting list with the filter Ended to display all previous meetings for which yu can create an attendance report.
• Click on the Context menu icon.
• Click on Get report. An automatically generated report is provided that covers the entire meeting duration and the time people can join before the meeting starts.

You can customise your own report if you only want to cover a specific time frame of your meeting.

Generate a customised report

If you want to generate an attendance report for a specific period of time, you can use the custom selection.

• Click the calendar icon next to “From” and today’s date to set the start date.
• Select the start time from which you want to generate the report. If you do not enter a start time, the default time will be the start of the meeting.
• Click the Set button to confirm.
• Repeat the steps for the end time by clicking on the calendar icon next to “To”.
• Click the Generate report button to create your customized attendance report.

A new tab with the generated report will open at the bottom of the window. You will now see the following information about your report:

• Title
  The title includes the name of your meeting and the date the meeting took place.

• From
  Here, you can see the start time of your report.
• To
  This line shows your report’s the end time.
• One row per user
  You can decide whether you want to display multiple entries from a single user in multiple rows or bundled together in one row. If you select a bundled display, the first meeting entry, the last meeting exit and the total time spent in the meeting will be displayed.
  Tick the box to enable this feature.

You can display the attendance either as a table or as a diagram. Klick on the corresponding button above the list of all entries to switch between the two options.

Download the attendance report

• Go to the tab of the report you want to download.
• Click the Download report button.
• Select the information you want to include in your report by ticking the boxes.

The two download options provide the following information:

If you select the Include dates as UNIX option, all the general report details will also be included in your report.

• Select whether the data should be separated by a comma or semicolon.
• Click the Download report button.

You will find your report as an Excel file in your download folder.