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Outlook add-in usage

The alfaview Outlook add-in is available for the following apps:

  • Outlook 2016 on Mac and Windows
  • Outlook 2019 on Mac and Windows
  • Outlook 2021 on Mac and Windows
  • Outlook on Mac and Windows (Microsoft 365)
  • Outlook on the web


At the moment the Outlook add-in is not yet compatible with the mobile platforms (iOS/Android).

We provide an alfaview add-in for Microsoft Outlook 365. The add-in allows you to create alfaview meetings directly in your Microsoft Outlook 365 calendar and to send the meeting link to your participants.
More information on the alfaview meeting function can be found here: Meetings.

The first login

First login

  • Open your Microsoft Outlook 365 calendar and create a new calendar event.
  • Click on the alfaview symbol in the in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).
  • When using the add-in for the first time you have to login first. Click on .
  • Login with your alfaview account.

Create a meeting

Create a meeting
  • Open your Microsoft Outlook 365 calendar and create a new calendar event.
  • Edit your event details and add your participants.
  • Click on the alfaview symbol in the in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).
  • Click on .
  • Your meeting will now be created and can be sent with your event details.
  • You can now see your meeting in the alfaview room list.

  • Do not remove the location from the event details or your participants will not be able to join your meeting.
  • A meeting can be created for a maximum of 30 days in the future and can last for a maximum of 12 hours.
Edit or delete a meeting

Edit a meeting

  • Open your Microsoft Outlook 365 calendar and choose the calender event you want to change.
  • Click on “Edit” to change your event details.
  • Click on the alfaview symbol in the in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).
  • Click on to apply your changes to your alfaview meeting.

Delete a meeting

  • Open your Microsoft Outlook 365 calendar and choose the calender event your want to delete.
  • Click on “Edit” to open the event details.
  • Click on the alfaview symbol in the in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).
  • Click on .
  • To confirm click on your alfaview meeting.

Last updated on February 28th, 2024, 10:26 am