Outlook add-in usage

We provide an alfaview add-in for Microsoft Outlook 365. The add-in allows you to create alfaview meetings directly in your Microsoft Outlook 365 calendar and to send the meeting link to your participants.
More information on the alfaview meeting function can be found here: Meetings.

First login

• Open your Microsoft Outlook 365 calendar and create a new calendar event.
• Click on the alfaview symbol in the in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).
• When using the add-in for the first time you have to login first. Click on Sign In.
• Login with your alfaview account.

Create a meeting

• Open your Microsoft Outlook 365 calendar and create a new calendar event.
• Edit your event details and add your participants.
• Click on the alfaview symbol in the in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).
• Click on Add meeting.
• Your meeting will now be created and can be sent with your event details.
• You can now see your meeting in the alfaview room list.

Edit a meeting

• Open your Microsoft Outlook 365 calendar and choose the calender event you want to change.
• Click on “Edit” to change your event details.
• Click on the alfaview symbol in the in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).
• Click on Update to apply your changes to your alfaview meeting.

Delete a meeting

• Open your Microsoft Outlook 365 calendar and choose the calender event your want to delete.
• Click on “Edit” to open the event details.
• Click on the alfaview symbol in the in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).
• Click on Delete.
• To confirm click on Delete your alfaview meeting.