Create meeting

• Log in to the administration interface.
• Click on Meetings in the menu on the left of the administration management interface.
• You can see meetings that have already been created in the calendar and in the list below.
• Click on the New meeting button above the calendar to create a new meeting.

• Enter the title and agenda of your meeting in the input fields.
• You can adjust the following settings in the General tab:
  • Starts: Click on the Set date button to set the date and time of the meeting. If you do not change the default settings, the meeting will start immediately after being created.
  • Time zone: Select the time zone in which the meeting will take place.
  • Duration: Determine how long the meeting will last.
  • Groups: The number of the groups indicates how many subgroups are within your meeting. Click on the drop-down menu to select one or more subgroups.
  • Early access: You can allow participants to enter your room before the meeting starts.
  • Waiting room: You can activate or deactivate the meeting’s waiting room. If you activate the waiting room, participants won’t be able to enter your meeting until you or other the moderators give them permission.
  • Passcode protection: You can enable or disable passcode protection for your meeting. If passcode protection is enabled, a passcode will be automatically generated and must be entered before joining the meeting.

You can invite people to your meeting from the External Invitees tab. These people will receive a personalized invitation email.

You can either invite them manually by entering the email address, name and role or you upload a CSV file. A CSV file is more convenient if you invite a lot of participants.

In the Internal invitees tab, you can invite people to your meeting who are already users in your company. These people will receive a personalized invitation email. The meeting will also appear in their meeting calendar and in the meeting and room lists within the app.

You can also specify the role in which these users will participate and the permissions they will have in the meeting as a result.

• Click on the Create meeting button.
• After creating the meeting, you can copy group links with the different roles as well as the passcode and send them to the participants via your preferred communication medium.

You can also access the group links at a later point of time by using the Edit meeting feature.

To reuse the meeting configuration, click the three-dot menu next to the meeting you want to copy in the “Filter Meetings” section below the calendar. A dialog box will open. Click Reuse for New Meeting. This will take you to the settings for the copied meeting.

Alternatively, you can click on the meeting directly in the calendar. A dialog box will open; please click the copy icon here. This will take you to the settings for the copied meeting.