Edit room

Depending on the permissions, you can edit a room. Click on the icon Settings of a room in the room management to edit it.

The feature is divided into the following sections (tabs):

• Room
• Access
• Guest links
• Group links
• Group names
• Room features
• Live Transcription and Translation

Room

Here you can change the room name and the amount of breakout groups in steps of five. Additionally you can delete the room.

Access

The Access tab allows you to access the direct link, modify the default user role and add users from your company to the room.

Direct link

All users who have access to the selected room and who are members of your company can enter the room via the direct link. The user skips the start page and enters the room directly.

• Click on the Copy link button.
• Send the link to the members of your company who you would like to join the room, using a communication medium of your choice.

Default user role

If you grant users access to a room and do not select a specific role, they are automatically assigned the default user role.

• From the drop down menu, select Admin, Moderator, Participant, Spectator or Guest to specify which role should be used as the default user role.

Add users

You can add individual users from your Company to an alfaview room. You can either assign the default user role to the users or select a specific role. If no default user role is defined for the room, access or permissions must be defined individually for each user.

• Click on the Add user button.
• Find and select a user from the search box.
• Choose the permission group.
• Click on the Add button.

The user is now listed under Specific users.

Guest and group links

Information about guest and group links can be found here.

Group names

The breakout room names can be changed by administrators under the group names item:

• Click on the group whose name you want to change.
• Enter the desired name.
• Then click on Save.
• For the changes to take effect, alfaview must be restarted.

Room features

Customize your alfaview room with room features. You can set your room display preferences, such as alphabetical order of participants or displaying all videos in 16:9 aspect ratio. Help your presenters manage the room more easily by enabling the Raise Hand or Copy attendance report features.

Visit the Room features page for an overview of all the features you can set for each alfaview room.

Transcription and Translation

alfaview helps you communicate more easily by offering two different transcription options:

• Live Transcription transcribes the participants’ spoken language into text. This feature is limited to one spoken language in the room.
• The Digital Interpreter helps participants who speak different languages to communicate with each other. The Digital Interpreter automatically translates what is said into the chosen language.

The translation feature helps you get more people involved and breaks down language barriers.

Enabling transcription

• From the room list, select the conference room you want to enable the transcription feature. Click the Settings icon.
• In the new window, go to the Transcription tab.
• Click the switch next to Transcription and Translation availability.

Settings

Transcription language

You can select the language for the Live Transcription feature. The room admin must change the language each time a meeting is held in a different language. The Live Transcription allows for a room language that everyone has to speak in.

• Click on the drop-down menu next to Transcription language.
• Select the language that will be spoken during meetings in this room. You can choose from English, German and Spanish.

Available translation languages

You can select up to three translation languages at the same time. These translation languages can be used to translate both the live transcription and the Digital Interpreter.

• Click on the drop-down menu next to Available translation language.
• Tick the boxes infront of the languages you want to enable.

Digital Interpreter languages

With the Digital Interpreter, you can select multiple languages for the participants to choose from.

• Click on the drop-down menu next to Digital interpreter language.
• Tick the boxes for the languages you want to enable. The languages currently available are English, German and Spanish.

The changes will be saved automatically.

Batch operations

You can also change the settings for multiple rooms at the same time.

• Click the Transcription settings for multiple rooms button.
• Click the switch next to Transcription and Translation availability to enable the feature.
• Select the Transcription language, available translation languages and the Digital interpreter languages.
• Tick the box for all rooms where you want the selected transcription settings to be enabled. If you want the transcription feature to be available in all rooms, tick the Select all box.
• Click the Execute operation to save your changes.